3 more items to add to your social media policy

A few weeks ago, I covered 3 items that could not be missing from a social media policy (Company philosophy towards social media, handling conflict and identity).  In a more recent post, I covered the reading and acceptance of the “terms of service”.  Today, I would like to add 3 more items to the list: disclaimers, ownership and hardware/software usage.

Starting with disclaimers, it sounds obvious but any personal blog should have clear disclaimer stating that the views expressed by the author in the blog is the author’s alone and do not represent the views of the company. Be clear and write in first person. Make your writing clear that you are speaking for yourself and not on behalf of the company.

When it comes to ownership, this area of the policy will clarify who owns what in terms of groups, fans, pictures, etc.  It is clear that anything created under the company’s logo and identity (email address included) is company property and should be transferable.

Finally, it is important to add a paragraph on hardware and software since the user will probably use a mix of platforms (work PC, home PC and/or mobile device).  These need to be protected against attacks and intrusions in order to protect the data of the company in profiles and others.  The use of company assets (computers, Internet access, email, etc.) is intended for purposes relevant to the responsibilities assigned to each employee. A clear statement about where what can be used at all time is a must and gives clear direction.

It is also a good idea for the company to provide information on what resources (eg. bandwidth used by YouTube) is taken up by different applications so that people are aware of the limitations and limit themselves the usage of certain platforms.

By implementing these 7 items, you are well on your way to creating a social media policy.  It is by far not all what can or needs to be such in a policy.  In future posts I will expand on more topics.

If you have any questions or comments feel free to contact me.

Email: adammic@vanguard-leadership.be

Mob. +32 478 50 41 35

Website: www.vanguard-leadership.be

Blog: https://micvadam.wordpress.com/

Find me also on Twitter, Facebook, LinkedIn, Plaxo, Netlog, etc.

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One Response to “3 more items to add to your social media policy”

  1. Shawn Murphy Says:

    Hi Adam, I’m new to reading your blog. I like the clarity in which you write about this quickly growing area that organizations need to understand.

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